To create a group emailing function for your team, you will need to use the 

  function on n your Roster page for each of your players

(and if you like, their Guardians), and follow the steps below.

If you just want the quick version, then simply add your players with just their associated email addresses.

If you want to maintain a fuller contact file, then you can add all the other infomation, as shown below.

A nice feature is that the website will remember the info from year to year, so if you go to the trouble of setting up this info for your 5th grade team, you can easily  access it in the future, if that player makes your older teams.

Member Information Form:

Click on the icon at the upper right hand part of the website screen.
 

Put in your email address 

If you have a password, then enter it

(If you don't have a password, then enter without one and an email will be generated creating your ability to set one up)

Then surf back to your Team's Roster webpage.

Enter member information using the  link at the right of the the Roster page.

(If the player is already in the system from a prior year, you can edit existing member information by clicking any member's name by click on the little yellow padlock icon to the right of the FCBL and Team tabs in the upper left hand part of the home page, passwording in, and then menu-select  Directory  listing.) 

On the Member Information form, you can enter information, such as name and address, email and phone number, parents, and age.  When entering new members, you should enter parents before their children so that you can associate one or both parents with each child.  Once you've created teams as explained below under Teams, you can create rosters by assigning members to teams on the Member Information form.  The form contains the following fields:

• First Name:
  Enter the person's first name here as you would like it to appear on rosters and on mailings.
   
• Last Name:
  Enter the person's last name here as you would like it to appear on rosters and on mailings.
   
• Type:
  Select the members type from this drop-down list.  The choices are "NA," "Parent," and "Player."  Select "NA" for members who don't fit such categories as non-parent board members or administrators.  Use the latter choices to designate parents and players.
   
• ID:
  This field is used to specify an optional serial ID number for each member.  Some organizations or their governing bodies require that each member be given a unique identification number.  You can manually enter a member's ID number here or leave the field blank to have the form automatically assign one.  The assigned number is based off the number given on the Configuration page.
   
• Guardian:
  The two Guardian fields are used to associate parents (or guardians) with their children.  When entering a child's information, you can select guardians from either of the drop-down lists.  The lists contain the names of all previously entered members designated as Parents using the Type field mentioned above.  For this reason, you'll need to enter parents before their children for all new registrations. 
  
  Hint: type the first letter of the guardian's last name in order to jump closer in the list, rather than scrolling all the way.
   
• Address:
  Enter the member's address in either or both of the two provided fields.  Each field is limited to 32 characters. To the right of the entry, you can select to to have the address:
  • Private:
    This selection makes the entry available only to Administrators and Coaches with rights to view Member Information.
     
  • Roster:
    This selection makes the entry available only to those members with access to team rosters via and Administration Password or Team/Manager Password. This is the default selection for all personal information.
     
  • Public:
    This entry is primarily for Adult positions such as Coach, Manager or Board Members. This will make the entry available to all visitors to the website on pages such as "Contacts" and "Team Contacts"
     
• City, State and Zip Code:
  Enter the city, state, and zip code portions of the member's address here.  The City field is limited to 24 characters, and the State allows two.  The Zip Code field is limited to 10 characters, which must begin with numeric digits and can include a dash (-) between the first 5 and last 4 characters.
   
• Phone, Work Phone & Cell:
  Enter the member's phone numbers here.  The first field is used for the home number, and the second for the work number. To the right of the entry, you can select to to have each phone number:
  • Private:
    This selection makes the entry available only to Administrators and Coaches with rights to view Member Information.
     
  • Roster:
    This selection makes the entry available only to those members with access to team rosters via and Administration Password or Team/Manager Password. This is the default selection for all personal information.
     
  • Public:
    This entry is primarily for Adult positions such as Coach, Manager or Board Members. This will make the entry available to all visitors to the website on pages such as "Contacts" and "Team Contacts"

  The dropdown to the right of the cell phone field can be used to specify your cell phone carrier. After you make this selection, all broadcast email messages, including schedule change notices sent from the site will also be sent to your cell phone as text messages. So now if they cancel the game while you're on the road, you'll know about it right away.  A few notes about text messages:
  
  1) Just as with email, only one copy of a message is ever sent to a cell phone number regardless of how many family members have the same number. This is true for all message types. Schedule change notices are sent to both the player's and their parent's cell numbers if configured.
  
  2) You should be aware that "text message" means exactly that. We strip out any and all HTML formatting prior to sending text messages, so be aware that things may not look the same on one's cell phone as they do in your email inbox. Formatting like bolding, underlining, italics, centering and underlying links will not be preserved and embedded pictures will be removed entirely. Tables will not line up in neat columns but their lines will be preserved.
  
  3) Also be aware that text messages are limited to 170 characters, including the From address, title and body of the message itself. Anything beyond that will be cut off. For this reason it's probably a good idea to get your main point across early in your message. Email recipients will get the whole thing but only the the first part will be visible on people's cell phones.
  
   

• Email:
  Enter the person's email address here.  When entering a child's address, you can enter that one here or one that belongs to a parent.  When entering parents, you might enter a home address for one parent and a work address for the other.  That way, messages and notices will be sent to each. 
  
  Note that it's also possible to enter more than one address in the field.  Just separate each address with a comma, for example, , .
  
  To the right of the entry, you can select to to have the email address:
  • Private:
    This selection makes the entry available only to Administrators and Coaches with rights to view Member Information.
     
  • Roster:
    This selection makes the entry available only to those members with access to team rosters via and Administration Password or Team/Manager Password. This is the default selection for all personal information.
     
  • Public:
    This entry is primarily for Adult positions such as Coach, Manager or Board Members. This will make the entry available to all visitors to the website on pages such as "Contacts" and "Team Contacts"
     
• No Emails:
  When checked, the member will not be included in Email Broadcasts sent from the site. The member will still receive Schedule Change Notifications and Game/Practice Reminders, if applicable.
   
• Remind Of:
  By checking either or both of the boxes, automatic email reminders, will be sent for Games (which include all game types with the exception of "Practice") or Practices. You can also allow your members to determine, for themselves, whether to receive these reminders or, optionally, you can set a global setting that all members receive reminders or not.  These settings are located in you site's "Configure" section.
   
• Date of Birth:
  Enter the person's birthday here.  You can later use this information to find children by age when creating teams.  Otherwise, if you don't need this information, you can leave the field blank.
  
  Note that the check box to the right of this field can be used to specify that this person's birthday will appear on their team's schedule and calendar pages.  If checked, a birthday item will appear for this date annually showing their first name and the first letter of their last name.  If left unchecked (the default), the member's birthday will not be displayed. You can suppress all birthdays from being shown on calendars and schedules by un-checking the "Show Birthdays" box in the Configure section.
   
• Birth Certificate:
  Select from the dropdown "All", "On File" or "No" to query members who have a Birth Certificate (or other accepted form of ID) on file.
   
• Grade:
  Use this field to enter children's school grade if your organization divides players by grade.  Otherwise, you are better off just using birthday.
   
• Notes:
  You can enter any kind of information you like in this field, such as special instructions or other data not contained elsewhere on this form.
   
• Photo File:
  Use the "Browse" button to locate a photo on your computer and then upload to the system. The photo uploaded here will appear as a thumbnail on the member information page and will also appear on the Player Profile page - the resulting page after the Player's name is clicked on the full contact roster. Any picture uploaded here will be resized to a width of no more than 400 pixels wide.
   
• Register in Program:
  You can use this selection to manually register a member to a specific program. Select the program from the drop down list of current registration programs and click "Register". On hte resulting registration form, fill out all required information and click "Submit". Optionally you can choose to delete or edit current registration information by selecting the program from the "Current Registration" window and clicking "Edit" or "Delete".
   
• Team Assignments:
  These fields are used to assign members to teams, thus creating rosters.  You'll need to choose a season from the drop-down list, which will default to the current season.  See the Teams section later in this document for information about seasons and teams.  You can make up to four team assignments per season in the fields below:
  • Team:
    Select the name of a single team from each drop-down list where you want to make an assignment.  Note: Only select a team name, not leagues or divisions that have asterisks in front of their names. 
    
    You'll also notice several special teams toward the top of the list.  These are "Board", "Friends", "Officials" and "Inactive".  The Board team is for your association's board of directors.  The members you assign to the Board team will appear on the Contacts page of the web site.  You can assign them positions, such as "President," "Secretary," etc., using the New Position fields discussed below.  In addition, you can control the order in which board members are displayed on the Contacts page by entering numbers in the "No" field on the right.  The person with a "1" in this field will appear first, followed by the person with a "2" here, and so on.  If you don't enter numbers here, contacts will be sorted by position or by name if no position is specified.  For more information on the Contacts page, click here.
    
    The Friends team is used for association members who aren't members of any other team including the board.  These might be contributors, alumni, or anyone whom you want to receive broadcast emails from the site.
    
    The Officials team is where members, such as referees or umpires, should be assigned. By assigning these members, the system will automatically create an "Officials Area" page on your site's home page. This page is where you can keep articles, documents or bulletins that apply specifically to officials. Optionally, this page can be password protected by entering an "Officials Password" on the Security page. Members assigned as officials will also be able to be assigned to specific games on the New Game Information form. Once assigned, officials will also be able to create a schedule of their assigned games in the Officials Area. The system will also automatically notify officials of games they have been assigned to, as well as, sending out an email reminder, at minimum, 24 hours before the game.
    
    The Inactive team is for members that you wish to keep in your database, but are no longer actively involved and thus, are excluded from email blasts and communications. 
     
  • Position:
    Select a position from the list for each assignment.  Standard positions include "Coach," "Asst Coach," "Manager," and "Player."  You can add to the list by entering a new position type in the New Position field to the right.
     
  • New Position:
    You can optionally enter the name of a team position here that doesn't appear in the "Position" list to the left.  This allows you to create new positions for this and subsequent assignments.  That is, anything you type here will later appear in the list to the left. 
    
    A word of caution: Be careful when adding new positions.  The list of positions can get very crowded and hard to navigate later as you add new ones.  They're also hard to get rid of if you later change you mind about a name.  To eliminate a position other than the standard ones, you'll have to find all members who are assigned the position and reassign them to another.  Once they're all reassigned, the former position will disappear from the list.
     
  • No:
    This field is used for the player's assigned number.  The number will appear on rosters and can help identify players on the field. This field can also be used to position Board members on the Contacts page.  For example, the person with a "1" in this field will appear first, followed by the person with a "2" here, and so on.  If you don't enter numbers here, contacts will be sorted by position or by name if no position is specified